Privacy Policy

This Privacy Policy sets out the approach which COPTS  (‘COPTS.’, ‘we’, ‘our’ or ‘us’) will take in relation to the handling of Personal Information in accordance with the Privacy Act 1988 (Cth) (‘Privacy Act’). It includes information on how COPTS. collects, holds, uses and discloses Personal Information and the steps we take to protect that information. It also covers how you may access and seek the correction of the Personal Information that COPTS. collects and holds about you. COPTS. respects the privacy of its supporters and others with whom we deal and is committed to handling the Personal Information you provide us in accordance with the requirements of the Privacy Act.

 

This Privacy Policy has been drafted having regard to COPTS.’s obligations under the Privacy Act, including the Australian Privacy Principles (‘APPs’).

 

We may update or revise this Privacy Policy from time to time. You can find the most current version on our website or obtain a copy from our Privacy Officer (see contact details at the end of this Privacy Policy).

 

1.  Collection

1.1 COPTS. will collect Personal Information where the information is reasonably necessary for one or more of our functions or activities or where the collection of information is otherwise permitted by law.

 

1.2 will collect Personal Information from you when you contact us, make an inquiry, make a donation or otherwise provide us with your Personal Information. This could include when you call us, send us a letter, submit an email to us, and apply for a job with COPTS. or subscribe to our newsletter via our website.

 

COPTS. collects Personal Information about our supporters (financial and non-financial) and others who deal with us primarily to enable us to maintain accurate records about who donates to us; the purpose, if specified, for which donations are made; and so that we may meet our legal obligations, such as providing donors with official receipts for their donations.

 

COPTS. also collects and uses Personal Information for secondary purposes including:

• Keeping our supporters informed about COPTS. activities, campaigns and appeals
• Keeping our supporters informed about other services, products, campaigns and appeals which may be of interest to you and offer you the opportunity to subscribe to them
• Offering you the opportunity to participate in surveys carried out by COPTS.

We may ask for other information to enable us to better understand who our supporters and others who deal with us are, but the provision of that information is purely voluntary.

 

1.3 COPTS will notify individuals (including, but not limited to, our supporters) of the matters listed below at the time of collecting any Personal Information:

• the main reason that we are collecting Personal Information (this reason will be the Primary Purpose); other related Uses or Disclosures that we may make of the Personal Information (‘Secondary Purposes’);
• our identity and how individuals can contact us, if this is not obvious;
• that individuals can access the Personal Information that COPTS. holds about them;
• that individuals should contact COPTS. if they wish to access or correct Personal Information collected by us or have any concerns in relation to Personal Information;
• the organizations or types of organizations to whom we usually Disclose the Personal Information;
• where applicable, any law that requires the Personal Information to be collected;
• the consequences (if any) for the individual if all or part of the Personal Information is not provided to COPTS..

 

1.4 Where it is not practicable for COPTS. to notify its supporters and others who deal with us of all the Collection Information before the collection of Personal Information, COPTS. will ensure that individuals are notified of the Collection Information as soon as possible after the collection. COPTS. will provide “post collection notification” in those circumstances where it is not practicable to notify individuals about the collection of their personal information before it is collected.

1.5 COPTS will not collect Sensitive Information from individuals except with express consent from the individual and only where it is necessary for COPTS. to collect such information for an activity or function.

1.6 If you are under 18 years of age, you should obtain your parents’/guardians’ permission beforehand whenever you provide Personal

 

2.Use and Disclosure

2.1 COPTS collects, holds, uses and discloses Personal Information about individuals for the following purposes:

• processing donations and maintaining accurate records about who donates to us;
• assessing the purpose, if specified, for which donations are made;
• meeting our legal obligations, such as providing donors with official receipts for their donations;
• keeping our supporters informed about COPTS.’s activities, campaigns and appeals;
• keeping our supporters informed about other services, products, campaigns and appeals and offering the opportunity to subscribe to them;
• conducting surveys carried out by COPTS. or its agents;
• developing and managing relationships with our employees and contractors and business partners;
• administration of volunteer work; and
• Compliance with our legal
• does not sell Personal Information.
• COPTS may sometimes disclose names and addresses to third parties for the purpose of allowing them to market their products and services. Such disclosure will be subject to your express consent. Individuals are given the opportunity to opt out of such communications and can contact COPTS. for further details.

2.2 COPTS may Disclose Personal Information to unrelated third parties to enable outsourcing of functions. Examples of such functions include mailing services both postal and email, answering questions about activities and programs, fraud prevention services, data analysis to group demographic attributes of supporters and processing of credit card payments.

2.3 On occasion COPTS. may use or disclose your Personal Information for the purposes of direct marketing. You may opt-out from receiving direct marketing communications at any time. If you would like to opt-out from receiving further direct marketing communications from COPTS., please contact COPTS. at:

COPTS.

62 Siandra Dr. Kareela
NSW 2232, Australia

Tel:(612) 8502 3140

General Email: directors@copts.org.au

COPTS Accounts Email: accounts@copts.org.au

Charity ABN: 77774185422

Fund Raising Authority CFN 12789

2.4 Sometimes COPTS. extracts information from our collected records to produce aggregated data. This aggregated data does not identify individuals and therefore does not contain personal information. COPTS. uses the aggregated data for research purposes and may share the data with third

 

3. Information Security

3.1 COPTS will take such steps as are reasonable in the circumstances to protect the personal information that it holds from misuse, interference and loss and from unauthorized access, modification or disclosure. We will take reasonable steps to ensure that hard-copy and electronic records containing Personal Information are stored securely. This includes having internal policies that require that records containing Personal Information are only accessible by people within COPTS. who have a genuine “need to know”.

3.2 No data transmission over the internet can be guaranteed to be 100% secure. As a result, while we strive to protect your Personal Information, COPTS. cannot ensure or warrant the security of any information you transmit to us over the internet, and you do so at your own risk. Once we receive your transmission, we make reasonable efforts to try to ensure its security both on our systems and while in transit between our systems and the systems of the companies who provide us with various

3.3 Will take such steps as are reasonable in the circumstances to destroy or de-identify Personal Information should COPTS. no longer need the information for any purpose which is permitted under the Privacy Act and the information is no longer required to be kept by law or an order of a court/tribunal.

 

4. Access and Correction

4.1 Subject to any exceptions in the Privacy Act, you have a right to request access to your Personal Information held by COPTS. and to request the correction of such information.

4.2 If COPTS. Accepts a request for a correction, COPTS. will correct its records containing Personal Information within a reasonable period of time after the request of the individual is

4.3 If you want to lodge a request to access and/or correct your Personal Information you should do so by contacting:

COPTS.

62 Siandra Dr. Kareela
NSW 2232, Australia

Tel:(612) 8502 3140

General Email: directors@copts.org.au

COPTS Accounts Email: accounts@copts.org.au

Charity ABN: 77774185422

Fund Raising Authority CFN 12789

4.4 COPTS will not normally charge a fee for processing an access request unless the request is complex or is resource intensive, in which case COPTS. may charge a reasonable fee to defray the access costs.

 

5. Complaints

5.1 Contact with via phone or web inquiry will be the first point of contact for inquiries or complaints about privacy issues.

5.2 If you wish to make a complaint about a breach of the APPs, you should direct your complaint to:

 

COPTS.

62 Siandra Dr. Kareela
NSW 2232, Australia

Tel:(612) 8502 3140

General Email: info@copts.org.au

COPTS Accounts Email: accounts@copts.org.au

Charity ABN: 77774185422

Fund Raising Authority CFN 12789

 

5.3 COPTS will endeavor to manage any privacy related complaint efficiently and within a reasonable time period. If you are unhappy with the outcome of your complaint, you may take your complaint to the Office of the Australian Information Commissioner (OAIC) using the information as set out in that organization’s website: www.oaic.gov.au.

 

6. Transferring personal information overseas

6.1 COPTS may disclose your Personal Information to overseas recipients in order to achieve the purposes outlined in this Privacy Policy.

6.2 COPTS is likely to disclose personal information to its related entities, third party contractors and service providers which are located overseas or may perform certain services overseas. For instance, a third-party contractor may utilize a server hosted overseas as a method to send emails to COPTS.’s supporters. Where this occurs, COPTS. takes reasonable steps to ensure that all Personal Information is handled in a manner that is consistent with the APPs, preferably as part of the services contract.

6.3 In order to keep our costs down, COPTS. may change its overseas service arrangements from time to time. Where it does so, COPTS. will update this Privacy Policy. We encourage you to check this Policy from time to time.

 

7.  Online Privacy

7.1  To the extent that this Privacy Policy applies to online privacy issues, it is to be read as forming part of the Terms of Use for our website. Generally, COPTS will handle Personal Information collected online consistently with the way that it handles Personal Information collected offline. Matters which are specific to the handling of Personal Information online are as follows:

7.2 Cookies : For each visitor to our website, our server automatically recognises and stores the visitor’s domain name. In addition, our website uses cookies. To enhance your experience when using our website, these cookies may automatically collect information from you such as pages viewed and donation details if made. We also use cookies for tracking the statistics of our website. This allows us to better understand our users and improve the layout and functionality of our website. This tracking is conducted in such a way to ensure the anonymity of visitors.

Most web browsers are set by default to accept cookies. However, if you wish to restrict or block web browser cookies you can do this through your browser settings via the ‘Help’ function.

Alternatively, you may wish to visit www.aboutcookies.org, which contains comprehensive information on how to do this on a wide variety of desktop browsers.

7.3 Third party cookies : To better communicate COPTS.’s work, we may at times embed photos and video content from other websites. Pages with this embedded content may present cookies from these websites. Similarly, when you use one of the ‘share’ buttons on our website, a cookie may be sent by the service you have chosen to share content through. COPTS. does not control the dissemination of these cookies; you should check the relevant third-party website for more information about these.

In addition, if you linked to our website from a third party website, we cannot be responsible for the privacy policies and practices of the owners or operators of that third party site and recommend that you check the policy of that third party site and contact its owner or operator if you have any concerns or questions.

7.4 Secure Online transactions: If you make a purchase through our website, we process your credit/debit card details securely over the Internet using an accredited internet payment security system. We take reasonable measures to ensure that your credit/debit card and Personal Information are protected when you donate online. We also recommend that you take appropriate security precautions when accessing the internet via public Wi-Fi networks or shared computers.

7.5 Social Media : Our website and mobile site may contain links to online forums. Think carefully before you post or publish any Personal Information in these forums as it will be publicly available.

 

8. Dictionary

Collection Information means the information outlined in 1.3 notified to individuals prior to, or as soon as practical after, the collection of their Personal Information.

Communications means the marketing of activities, campaigns, appeals and services by way of written, verbal or electronic means. The activities, campaigns, appeals or services which are marketed may be those of COPTS. or its related entities.
Personal Information means information or an opinion about an identified individual, or an individual who is reasonably identifiable, whether the information or the opinion is true or not and whether the information or the opinion is recorded in a material form or not.

Primary Purpose is the dominant or fundamental reason for information being collected in a particular transaction.

Sensitive Information means information or an opinion about an Individual’s:

• racial or ethnic origin; or
• membership of a political association; or
• religious beliefs or affiliations; or
• philosophical beliefs; or
• membership of a professional or trade association; or
• membership of a trade union; or
• sexual preferences or practices; or
• criminal record, that is also Personal Information; or
• health information about an individual.

 

9. Contacting COPTS.

If you require further information regarding COPTS.’s Privacy Policy please contact:

COPTS.

62 Siandra Dr. Kareela
NSW 2232, Australia

Tel:(612) 8502 3140

General Email: directors@copts.org.au

COPTS Accounts Email: accounts@copts.org.au

Charity ABN: 77774185422

Fund Raising Authority CFN 12789

Website Terms of Use

Thank you for visiting COPTS. website. This website may be available through other addresses or channels.

For the purpose of these Terms and Conditions, ‘COPTS.’ (and ‘we’, ‘our’, ‘us’) means COPTIC CARE RELIFE FUNDS PTY LTD:

By accessing this site, you are deemed to have read and are bound to the unconditional acceptance and compliance with the Terms and Conditions set out below

The information contained within the site has been provided as complete and in good faith without any express or implied warranty and is subject to change and is as up-to-date as our resources permit.

The information about services and the activities of COPTS. are specific and relevant, and are as up-to-date as advised.

 

Terms & Conditions

1. COPTS reserves the right to change the Terms & Conditions without notification of change.
2. All copyright, trademarks, design rights, patents and other intellectual property rights (both registered and unregistered) appearing on this website (“Intellectual Property”) belong to COPTS. exclusively, or is licensed to COPTS., unless otherwise indicated. Nothing in these Terms and Conditions grants any right and/or licence for you to use or otherwise deal with any one or more elements of Intellectual Property except as expressly authorised in writing by COPTS..
3. All intellectual property rights in and to all logos and slogans are subject to copyright obligations, owned by COPTS. and, along with all information, text, graphics, advertisements, audio, and multimedia found on this site are not to be copied, reproduced, reused, reposted, repurposed, transmitted, adapted, republished, broadcast, distributed or uploaded without written authorised permission from COPTS..
4. As a condition of use of COPTS. Website, you undertake not to use any of the material on this website in a way that:
   1. 1. 1. is unlawful or prohibited by these Terms and Conditions;
         2. is used to impersonate any person or COPTS.;
         3. is used to create content that is defamatory, obscene, abusive or otherwise infringes the copyrights of COPTS.; or
         4. breaches the copyright or intellectual property of a third party
5. Transmission of any virus, spyware or other harmful malware or component is prohibited. COPTS. makes no warranties or representations that access to COPTS. website will be secure and free from viruses.
6. The information on this site has been provided for personal, non-commercial use only, to provide information on the Service and Organisation of COPTS..
7. Information on services of COPTS. provided on this website is provided for the generic assistance of the public. The information on this website should in no way be interpreted as professional advice, instruction or opinion on your personal circumstances. Please contact an appropriate health or social services professional for advice specific to your situation. We make no representations or warranties that the information provided on COPTS. website is complete, accurate, reliable, up-to-date or suitable for any particular purpose.
8. The COPTS. website may contain links to websites operated by third parties. Unless expressly stated otherwise, we do not control, endorse or approve, and are not responsible for, the content on those websites and/or the actions or inactions of the owners/operators of such websites. The inclusion of any links does not imply a recommendation by COPTS. or an endorsement of the views expressed within them, unless expressly stated so
9. In no event will COPTS. be liable for any loss or damage including without limitation, indirect or consequential loss or damage (including loss of revenue, opportunity or reputation), or any loss or damage of any kind arising from loss of data, information or funds arising out of or in connection with the use of this website. We are not liable for any errors, omissions or defects in the material on COPTS website
10. You will indemnify COPTS. if it suffers any loss or damage or incurs any costs in connection with any breach of these Terms and Conditions or any other legal obligation by you or your use of or conduct on the COPTS website
11. The COPTS. website may be accessed throughout Australia and overseas. We make no representation that the COPTS. website complies with the laws (including intellectual property laws) of any country outside Australia. If you access the COPTS. website from outside Australia, you do so at your own risk and are responsible for complying with the laws of the jurisdiction where you access the COPTS website

Payment Terms of Use

 

Internet Donations

This website is enabled for online donations using a secure donation server. However, despite the security on the website, you should be aware that there are inherent risks in transferring information across the Internet.

We record on our fundraising database the Internet donor’s name, address, email, telephone, amount donated, and if the funds are for a specified gift. Our fundraising database is protected by secure user IDs and passwords, to help protect it from misuse, unauthorised access, modification or disclosure.

When making a donation on the Internet, you are given the option (in wording of equal size to all other information requested) to untick a box to opt out of receiving future email communications. If this is not changed, you may receive fundraising material from COPTS. and your email address will be added to our email database. You may remove your name from this database at any time. Our emails include an unsubscribe link to facilitate this.

Deductible gift recipient status

Gifts of $2 or more to the charitable works of COPTS. in Australia are tax deductible.

 

Refund Policy Statement (Donations)

COPTS. expects that anyone wishing to donate COPTS. will consider their decision carefully and check monetary amounts during transactions.

COPTS. recognises that it is possible to make an error when making an online transaction. It can also occur that an error is made by COPTS. or our financial institution.

Under this policy, we will endeavour to refund donations in accordance with the following principles:

6. If an error is made in making an online donation, we will honour all requests for refund that are made in writing within 14 days of the date the transaction was made. The written refund request should include the details of the initial transaction including date, donation amount, donor’s name, reference (if applicable), the receipt number, and the nature of the error. If the transaction is not traceable, for example, a cash donation for which there was no identity, no refund can be considered.
7. COPTS will fully examine all requests for refund and endeavour to ensure that genuine errors are rectified, however we are under no obligation to give refunds and the decision on refunds will be at COPTS.’s discretion.
8. If an amount is adjusted and a receipt has been issued, the original receipt issued for the incorrect amount will become invalid and a new receipt will be issued for the amount of the adjusted donations
9. Refunds will be returned using the original method of payment, less the bank charges that will be incurred by COPTS. to process the refund. COPTS., which is a not-for-profit organisation, reserves the right to deduct any bank or transaction charges for any refund processed
10. Should an error be made by COPTS. or our financial institution, a refund of the full amount will be made once we are notified of the error in writing. Should an error be detected and a request for refund be made after 60 days have passed from the initial date of the transaction, COPTS. regrets that it is unable to refund any monies
11. Requests for refund can be sent to:

COPTS.

PO BOX 393 Southgate, Sylvania 2224

NSW, Australia

Tel:(612) 8502 3140

General Email: directors@copts.org.au

COPTS Accounts Email: accounts@copts.org.au

Charity ABN: 77774185422

Fund Raising Authority CFN 12789